Uncommon Ground

Monthly Archive: March 2018

Getting organized in 2018 – Mindmanager

Getting organized in 2018 – links to the series

If you’ve been following this series you know that the tools I use most frequently are: pen and paper,1 OmniFocus,2 Evernote,3, Dropbox, and Ulysses. Those are the tools I’d be lost without. Last week I introduced a tool that I could live without, but that I find very handy, Scrivener. This week I’ll briefly describe another tool I find handy. It’s one that I could live without more easily than Scrivener, but it still comes in handy. It’s a mind-mapping tool called MindManager.

Like Scrivener, MindManager is available for both Mac and Windoze. Unlike Scrivener, the features available in the Windoze version seem to be much more advanced and flexible.4Although the Mindjet site5 promises that you’ll find MindManager useful for brainstorming, visualizing data, flowcharts, and project management, I’ve only used it for brainstorming. For that it is very useful.

I am lousy at visual thinking, but I’m trying to get better, and mapping out concepts in a concept map is an easy way for someone like me who thinks very verbally to start making my ideas more visual. I’ve discovered that making my thoughts visual – admittedly just a pretty outline – makes it easier for other people to understand them. But it is more than just a pretty outline. It’s easy to move pieces of a map around. It’s easy to promote or demote them in a hierarchy, and I often find that after I’ve played with a map for a while, new ideas are occurring to me that wouldn’t have popped into my brain if I’d been trying the same thing in a Word outline or outline mode in Emacs.6

If you’re not familiar with mind mapping, visit mindmapping.com and look around. If you want to see an example of how I’ve used it, take a look at this mind map derived from a 2013 meeting of the Dimensions of Biodiversity team working on Protea and Pelargonium in South Africa. It’s written in HTML 5 and directly exported from MindManager.

Click on the little bubbles with numbers, and you’ll see details pop out. Click on the little circles with “-“, and you’ll see the details collapse. The version you’re looking at is read-only, so you can’t change the text or the structure. You can either imagine what it’s like to drag any piece of this map anywhere else, add anything you like at any lever, or delete anything you don’t want, or you can get a trial version of MindManager and try it out yourself.

If you’re interested in mind mapping, you owe it to yourself to spend a little time investigating the links you’ll find from a Google search. There are free mind mapping tools available, and there’s a good chance they’ll be plenty to satisfy your needs. I use MindManager (a) because I started with it years ago and (b) I like the export options (PDF and HTML 5), but your mileage may vary.


Getting organized in 2018 – non-Word software for writing projects (Scrivener)

Getting organized in 2018 – links to the series

Last week I described Ulysses, which provides a simple interface for ASCII text files combined with Markdown for publishing in a variety of formats, including WordPress blogs. This week I’m going to describe a different kind of tool. It’s one I use much less frequently than Ulysses, and it’s one I could do without, but it’s one I also find handy for certain types of writing projects –Scrivener.

Scrivener is more like a traditional word processor than Ulysses. You select fonts and font sizes, insert tables and bulleted lists, use italic and bold in a way that’s more familiar than the underscore and asterisk approach Markup uses.1 It allows you to set margins, and most of the other things you’re used to doing in a traditional word processor. Unlike Ulysses (or Emacs + LaTeX) and like Word, Scrivener doesn’t separate markup from presentation.

What Scrivener does that a traditional word processor doesn’t do is to provide a single environment in which (nearly) everything you need for a writing project can live. Take a look at the screenshot above to see an example of a project that’s in a very early stage. The National Science Foundation released a “Dear Colleague” letter describing an opportunity for “International Research Coordination Networks comprised of U.S. and South African Researchers.” I’ve been in contact with several U.S. and South African colleagues about putting a proposal together, and I’m using Scrivener to keep all of the information I collect accessible. That’s the items under the “Research” tab on the left.

The “Draft” tab above that is where I’ll start writing notes when we start serious work on the joint proposal. I’ll have different documents corresponding to notes about the research plan, the management plan, the evaluation plan, and other sections of the proposal. We’ll probably use Google Docs to write the initial draft of the proposal so that each of us can work on it when it’s convenient while ensuring that all of us also have the latest version of the proposal in front of us. So how does Scrivener help?

Take a look at the second snapshot of the interface above. The split screen interface is very handy. I don’t have to boot up Firefox or open another application to look at any of the documents or resources I’ve collected. I can look at them while I’m writing, and since I don’t leave Scrivener, I’m less likely to be distracted by something that pops up when I open Firefox or to see that e-mail that just came in that’s begging for attention. Using Scrivener helps me keep my focus where it should be when I’m using it – on writing.

And if I really just need to write and I don’t need to look at any of the resources I’ve gathered, I can put myself into composition mode (illustrated above) and work with even fewer distractions.

In the IRCN project illustrated here, I will probably copy blocks of text from the “Draft” section into a shared Google Doc. When I’m working on a project by myself, I’m liable to start it in Scrivener, get the whole document into good shape, export the result to DOCX, and clean up the formatting in Word.

I don’t really need Scrivener, but it makes avoiding distraction easier. If I’m working on a project by myself, I tend to use Scrivener – unless it’s a project that involves a lot of math when I’ll use Emacs and LaTeX. Scrivener supports a Markdown -> LaTeX export, but I haven’t explored that yet because I find it easier to work directly in LaTeX. I use Scrivener when I anticipate a final export to Word for formatting clean up or when I expect to share a draft with others for comments and suggestions.

Like Ulysses Scrivener is available on Mac, iPhone, and iPad. Unlike Ulysses, there is also a version for Windoze. When I last tried the Windoze version 3-4 years ago, it was much more primitive than the Mac version. I don’t know if that’s changed, and I don’t recall if there’s a version for Android, but it is at least a little less tied to the Mac ecosystem than Ulysses.

  1. Of course, Ulysses lets me use Command-I to start and end italic and Command-B to start and end bold, so the difference isn’t that great.